ScopeGuard

About ScopeGuard

ScopeGuard is an essential AI-powered tool designed to protect freelancers and independent contractors from the silent profit killer: scope creep. The challenge is clear: industry data shows that 62% of projects are affected by scope changes, with 73% of freelancers never charging for this extra work, leading to an average annual loss of over $5,200. ScopeGuard provides the definitive solution. It acts as your automated contract watchdog, ensuring you get paid for every hour of work you do. By allowing you to instantly import your Statement of Work (SOW) or contract, ScopeGuard enables you to check any client request—whether in an email, Slack message, or project management tool—against your agreed-upon scope in real-time. It then logs out-of-scope work, facilitates client approvals, and generates invoices, all from a central dashboard. It’s more than just time tracking; it’s revenue protection, built to recover thousands in lost income and give freelancers the confidence and data to bill for what they’ve rightfully earned.

Features of ScopeGuard

AI-Powered Scope Analysis

This core feature uses advanced artificial intelligence to analyze text instantly. Simply right-click on any client request in your browser or paste text into the dashboard. The AI cross-references it with your imported contract and delivers a clear verdict: "In-Scope," "Out-of-Scope," or "Borderline," complete with a plain-English explanation. This provides immediate, data-backed clarity, eliminating guesswork and giving you the confidence to address scope changes professionally.

Universal Right-Click Scope Checking

Integrated via a Chrome extension, this feature brings ScopeGuard's power directly into your workflow. You can check scope from any webpage or web-based tool without switching contexts. Right-click on text in Gmail, Slack, Asana, Trello, or Basecamp to instantly analyze a client's request. This seamless integration ensures you catch scope changes the moment they happen, preventing them from being forgotten or overlooked.

Integrated Client Approval Portal

ScopeGuard streamlines the often-awkward process of requesting payment for extra work. After logging an out-of-scope task, you can send a secure, professional approval link directly to your client. The portal allows them to review the request, the associated hours, and rate before giving one-click approval. This formalizes the process, creates a clear paper trail, and significantly increases the likelihood of getting paid without friction.

Automated Invoice Generation & Dashboard

Once a scope change is logged and approved, ScopeGuard automatically generates a detailed invoice for the additional work, which you can send directly to your client. All your projects and unbilled scope changes are visible in a centralized, real-time dashboard. This gives you a clear overview of your protected revenue across all clients, ensuring no billable hour slips through the cracks.

Use Cases of ScopeGuard

Web & Graphic Design Projects

Designers frequently face requests for "just one more revision" or additional page designs not included in the original mockup agreement. With ScopeGuard, a designer can instantly check a client's email request for a new homepage layout against the signed proposal. The AI flags it as out-of-scope, allowing the designer to log the hours needed and formally request approval before proceeding, ensuring they are compensated for the expanded work.

Software Development & Coding

Development scopes can blur quickly with requests for new features or changes to technical specifications. A freelance developer can use the Chrome extension to right-click on a feature request in a Slack channel. ScopeGuard analyzes it against the project's technical SOW, identifies it as additional work, and provides the evidence needed to discuss a change order with the client, protecting the developer's time and project timeline.

Marketing & Content Creation

Clients may ask for extra social media posts, blog articles, or campaign adjustments beyond the contracted deliverables. A marketing consultant can paste the client's new content request into ScopeGuard. The tool compares it to the monthly content calendar defined in the contract, confirms it's out-of-scope, and enables the consultant to log the request and send a professional approval link to authorize the additional fee.

Consulting & Business Advisory Services

Consultants often provide strategic advice, and clients may later ask for help implementing those recommendations, which constitutes a new service phase. When a client emails asking for hands-on implementation support, the consultant can use ScopeGuard to verify this is outside the advisory scope. They can then formally propose and bill for a new implementation project, clearly differentiating between strategy and execution.

Frequently Asked Questions

How does the AI scope checking work?

The AI is trained to understand contractual language and project deliverables. When you import your contract or SOW, it extracts key scope items, deliverables, and exclusions. When you check a client's request, it compares the language and intent of that request against the learned scope. It doesn't just keyword match; it analyzes context to determine if the request aligns with, expands, or contradicts the agreed-upon work, providing an accuracy rate of 95%.

Is my contract data secure?

Yes, absolutely. ScopeGuard uses enterprise-grade security protocols. Your sensitive contract documents and client data are encrypted both in transit and at rest. Your contracts are processed for scope extraction but are never stored on insecure servers or used for any purpose other than providing the ScopeGuard service to you. We prioritize data privacy and protection.

How does the Chrome extension work?

After creating your ScopeGuard account, you can install the free Chrome extension from our website or the Chrome Web Store. Once installed, you simply highlight any text on a webpage (like an email or message), right-click, and select "Check with ScopeGuard." The extension sends the text to your dashboard for instant AI analysis against your active projects, delivering the verdict without you having to leave your current tab.

Can I try it before paying?

Yes. ScopeGuard offers a full-featured 14-day free trial with no credit card required. You can import contracts, use the AI scope check, test the Chrome extension, and explore the dashboard and approval portal. This allows you to experience firsthand how it integrates into your workflow and how it can identify recoverable revenue before making any financial commitment.

Pricing of ScopeGuard

ScopeGuard offers simple, transparent pricing designed for freelancers. You can start with a 14-day free trial with no credit card required. The primary plan is the Solo plan, priced at $29 per month. This plan includes unlimited projects, AI-powered scope analysis, the client approval portal, PDF and screenshot import, the Chrome extension, automatic invoice generation, a real-time dashboard, and priority support. The value proposition is clear: the average scope change is worth over $300, so recovering just one change per month provides a 10x return on investment, making the tool profitable from day one.