Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application specifically tailored for tradespeople and small service businesses. Unlike traditional invoicing tools that focus on desktop use, Invoice Guru is designed for professionals who operate on-site, such as painters, plumbers, electricians, and cleaners. The app prioritizes speed and simplicity, allowing users to create and send invoices in seconds directly from their mobile devices. With features like automatic accountant reports, bank integration with payment matching, and OCR receipt scanning, Invoice Guru significantly reduces administrative burdens while enhancing efficiency. Furthermore, the app is compliant with upcoming regulations such as the UK's Making Tax Digital (MTD) and Poland's KSeF, ensuring that users can adapt to regulatory changes without the need for a different tool. Created by a tradesperson who understands the real-life challenges of running a small business, Invoice Guru is an essential tool for those looking to streamline their invoicing process and maintain compliance effortlessly.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. With built-in templates, users can quickly enter client details and items, automatically adding logos, VAT, and payment terms. This feature eliminates the need for cumbersome Excel or Word templates, delivering a seamless mobile-ready and HMRC-compliant invoicing experience.

Automatic Invoice Numbering

Invoice Guru automatically generates and dates invoices based on user-defined fiscal year settings. This feature ensures consecutive numbering, helping users maintain organized records and avoid any potential confusion when tracking invoices over time.

OCR Receipt Scanner (AI Recognition)

With this innovative feature, users can take a photo of their receipts, and Invoice Guru's AI will extract all relevant details such as supplier, date, amount, and VAT. This automation simplifies expense tracking, allowing users to manage costs efficiently without the hassle of manual entries.

Smart Payment Tracking

Invoice Guru automatically matches incoming bank transactions with unpaid invoices, providing users with real-time insights into their financial status. This feature helps users easily identify which clients have paid, which invoices are overdue, and which may require a reminder, ensuring better cash flow management.

Use Cases of Invoice Guru

Quick Invoicing on the Go

Tradespeople often find themselves in the field without immediate access to a computer. Invoice Guru allows them to create and send invoices directly from their mobile devices, ensuring they can bill clients promptly and maintain cash flow.

Managing Expenses Effortlessly

Freelancers and small business owners can manage their expenses effectively using the OCR receipt scanner. By simply snapping a picture of receipts, users can automate data entry, keeping accurate records without the hassle of manual logging.

Streamlined Payment Tracking

For service providers like electricians and plumbers, keeping track of payments can be challenging. Invoice Guru's smart payment tracking feature automatically reconciles bank transactions, allowing users to focus on their work while staying informed about their financial status.

Compliance Made Easy

With Invoice Guru's built-in compliance features, tradespeople can easily adapt to regulatory changes like MTD in the UK. This ensures that users can focus on their business without worrying about the complexities of changing financial regulations.

Frequently Asked Questions

How does Invoice Guru ensure compliance with UK tax regulations?

Invoice Guru is designed with compliance in mind, incorporating HMRC-approved templates and features that align with current regulations, including the Making Tax Digital (MTD) initiative.

Can I use Invoice Guru internationally?

Yes, Invoice Guru supports multiple languages and currencies, allowing users to invoice customers across Europe while ensuring that local date formats and compliance are maintained.

Is there a free trial available?

Absolutely! Invoice Guru offers a 10-day free trial with no credit card required, allowing users to explore the app's features before committing to a subscription.

How does the OCR receipt scanning feature work?

The OCR receipt scanning feature allows users to take a photo of any receipt. Invoice Guru's AI technology automatically extracts relevant information such as the supplier, date, amount, and VAT, saving users time in data entry and expense management.